Personally Identifiable Information
Certain information that may be collected could be used to identify the user if the user provides it, such as name, date of birth, Social Security number, phone number, email address, physical address, bank account information, credit card information, or any combination of information that could be used to identify the user (collectively, the "PII"). As a part of enrollment and providing you with services, Calvin Hill collects and receives, and is continually collecting and receiving, personal information about you and your child. The information collected by Calvin Hill is often stored on certain secured servers (maintained on our behalf), and other times is transmitted directly to our employees and agents for a specific purpose.
Calvin Hill Respects Your Privacy
Calvin Hill respects the privacy of every individual who accesses Calvin Hill’s website. Calvin Hill does not sell, rent, give away, or loan a user’s PII to any third parties unless Calvin Hill has the user’s (or if a minor the user’s parent/guardian's) consent except as follows:
Calvin Hill may disclose PII to respond to legal requirements, and to enforce Calvin Hill’s rules, legal and contractual rights and policies, in each case in accordance with applicable laws and regulations; and.
- Calvin Hill may share PII with:
- Agents, contractors, and/or service providers for Calvin Hill who assist with Calvin Hill ’s operations (e.g., the service provider that handles fulfillment of credit card purchases made via the Calvin Hill website);
- Law enforcement or other governmental officials, in response to a verified request relating to an investigation or alleged illegal activiry;
- Third parties that provide a valid subpoena or court order; or
- Third parties as requested or authorized by the user (or the user’s parent/guardian).
Calvin Hill endeavors to adopt appropriate security measures to protect against the loss, misuse, and alteration of the PII under Calvin Hill’s control. Our sites have reasonable security measures in place designed to protect against the loss, misuse, and alteration of the information under our control
Information Calvin Hill Collects
Through the website, Calvin Hill may collect the following types of information:
Information the User Provides
To communicate effectively with visitors to Calvin Hill’s website, including, from time to time, the processing of online applications and registration forms and inquiries, collection of family, alumni, donor and student information, processing and payment of tuition and donation, and response to other inquiries Calvin Hill may ask visitors for information that can include PII. Whenever a visitor uses Calvin Hill’s website to request Admission information, make a gift or donation to Calvin Hill, register for an event, or sign up for a service such as the Parents/Guardians directory, information, including PII, will likely be collected. In all events, this information is only used to obtain payment and/or to fulfill the user’s request for information or other services.
Information Gathered Automatically
Unless the user takes steps to browse the internet anonymously, Calvin Hill has the ability to track web browsing patterns of website visitors to better understand how the site is being used. The information Calvin Hill collects is based on the visitor’s Internet Protocol ("IP") address and is not linked to any specific email address in any of the reports or other material compiled by Calvin Hill. The IP address is a series of numbers that identifies the location of each computer or network, and because it is machine specific, it is not, in and of itself, PII. The information Calvin Hill gathers may include the browser type, the date and time of the visit, average time spent on the website, pages viewed and any inquiries that may have been made. Calvin Hill does not associate any IP address and web usage data with any other information held by Calvin Hill that can specifically identify the user unless Calvin Hill is required to do so by law.
Usage Information. User information such as:
Browser Log Files
Our servers automatically log each visitor to the Website and collect and record certain information about each visitor. This information includes or may include your “Internet Protocol”, or IP, address, browser language, browser type, operating system, domain names, browsing history (including time spent at a domain, time and date of your visit), referring/exit web pages and URLs, and number of clicks. The domain name and IP address reveal nothing personal about the user other than the IP address from which the user has accessed the Website. We may use this information to examine our traffic in the aggregate, but do not collect and evaluate this information for individuals.
Some of our web pages and electronic communications may contain electronic images known as Web Beacons (sometimes referred to as “clear gifs”). Web Beacons collect only limited information that includes a cookie number; time and date of a page view; and a description of the page on which the Web Beacon resides. We may also carry Web Beacons placed by third party advertisers. These Web Beacons do not carry any personally identifiable information and are only used to track usage of the Website and activities associated with the Website.
We assign you a unique internal identifier to help keep track of your future visits. We use this information to gather aggregate demographic information about our visitors, and we use it to personalize the information you see on the Website and some of the electronic communications you receive from us. We keep this information for our internal use, and this information is not shared with others. This information is in no way tied to your personal information, including your email address.
How Calvin Hill Uses Information
Services. Calvin Hill’s primary purpose in collecting information is to provide services and information to the user and to collect payments for services including tuition and collect donations. Calvin Hill may use information that is provided by the user to fulfill requests for products, programs, and services, and to respond to inquiries about Calvin Hill’s offerings.
Website Improvements or Changes. Calvin Hill may use also PII and information gathered automatically to improve the experience on Calvin Hill’s website, to inform the visitor of changes to the website, or to provide the user with other news and information about services Calvin Hill believes would be of interest.
Children's Online Privacy Protection Act
Calvin Hill complies with the Children's Online Privacy Protection Act of 1998 ("COPPA"). COPPA requires that website operators never knowingly request PII from anyone under the age of 13 without requesting verifiable parental consent. In accordance with COPPA, Calvin Hill does not knowingly collect any PII from children under the age of 13. In the event that Calvin Hill determines that a user of this site is under the age of 13, Calvin Hill will not maintain or use her or his PII.
Accessing and Updating PII
When Calvin Hill community (e.g., parents/guardians) uses the Calvin Hill website, Calvin Hill makes good faith efforts to provide community users with access to their PII to either correct this data if it is inaccurate or to delete such data at their request, unless it is required to be retained by law or for legitimate business purposes. Calvin Hill asks individual users to identify themselves and the information requested to be accessed, corrected, or removed before processing such requests, and Calvin Hill may decline to process requests that are unreasonably repetitive or systematic, require disproportionate technical effort, jeopardize the privacy of others, or would be extremely impractical, or for which access is not otherwise required. In any case where Calvin Hill provides information access and correction, Calvin Hill performs this service free of charge, except if doing so would require a disproportionate effort. Because of the way Calvin Hill maintains certain services, after a user deletes their information, residual copies may take a period of time before they are deleted from Calvin Hill’s active servers and may remain in the backup systems. If a user wishes to access or update their information, they should contact email@example.com.
Changes to Calvin Hill’s Policy
Images on the Calvin Hill Website and Social Media Platforms
In addition to protecting the privacy of information a user provides to Calvin Hill through activity on the website as detailed above, Calvin Hill is also committed to protecting the privacy of people who appear in images posted by Calvin Hill online. Calvin Hill posts images of students, staff, alumni and friends on Calvin Hill’s website or on its social media sites (images of current students and alumni are posted most frequently) only if such person, or in the event of student or other minor child, such persons parent or custodial authority has authorized or consented in writing to the posting and/or publication of such person’s photos and images, past and future. Calvin Hill identifies students by first name only, if at all, in captions associated with posted images. Calvin Hill does not post, or permit constituents to post, images that might be deemed inappropriate or embarrassing. Calvin Hill will honor all requests by any persons who wish to revoke their consent to publication of a photo or otherwise wish to have images of themselves or their child that were published with authority removed from public view on the website and/or social media sites. To make such a request, please contact firstname.lastname@example.org